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Academic Staff Services

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Admission to the Library

Staff of the National University of Ireland, Maynooth and St Patrick's College, Maynooth can register directly with the Library by bringing a completed form and a passport-sized photograph to the Admissions Desk. Your library card will be available for collection at the Desk from 2.30pm the working day following receipt of your application.

There is a controlled access system in place in the John Paul II Library. If you do not already have a Group 4 card for access to other buildings on campus, you will be issued with one when you register with the Library. This card will be required for both entry and exit to the John Paul II Library.

For further details please contact Patricia Harkin, tel: +353 1 708 3928; e-mail: patricia.harkin@nuim.ie

Borrowing

You will need your library card for borrowing. There is a self-service borrowing facility on level 1. Academic staff can borrow 30 items in total made up of a combination of any of the following:

  • 20 Standard Loans for a semester
  • 20 AV items for 3 weeks
  • 5 Periodical (non-current) for 3 weeks
  • 2 Week Loans for 1 week
  • 1 Day Loan for 2 days
  • 2 Reserve items for use in the Library for 3 hours

For further details such as accessing My Library Card, renewing your loans, placing holds, etc. please visit the borrowing page or contact Patricia Harkin, tel: +353 1 708 3928

Access to Other Libraries

Staff may apply at the Desk on level 1 to access other libraries. Academic staff can avail of the ALCID scheme which gives reading facilities to participating Irish libraries and the SCONUL Research Extra (SRX) scheme which gives access and borrowing facilities to participating libraries in Ireland and the UK. For further details please visit the Access to Other Libraries page or contact Emma Boyce or Della Webb, tel: +353 1 708 3928; e-mail: reader.services@nuim.ie

Short Loan Collections

Staff may request that material on their reading list be placed in the Short Loan Collections. Material in the Short Loan Collection is available for loan for either 1 week or 1 day or 2 days.

To transfer material to these collections, please use the Book Status Transfer form. For further details, contact Library Information Services, tel: +353 1 708 3884

 

Book Ordering

The Acquisitions Department looks after the purchasing of all library books, both printed titles and individual ebooks. Titles purchased are suggested by academic and library staff and are charged to the library book fund. This annual book fund is allocated to specific subject areas, usually corresponding to university teaching departments. The Heads of Departments and Library Representatives are kept informed of their relevant budget details throughout the year. The departments themselves organise the distribution of their bookfund amongst department staff.

Order Forms

To order a book, first search the library catalogue to check if the book is already in stock. Books should be ordered early enough to ensure they will be delivered, processed and on the library shelves before they are needed for relevant research or courses. Up to 10 copies of a title may be requested. Loan status (Reserve, Day, Week or Standard) can be indicated when ordering. Please note only one copy can be placed on Reserve for each title.

eBooks will be purchased, if available, when Short Loans (Reserve, Day or Week) or multiple copies of Standard Loans are requested. Requests for a Standard Loan single copy will be purchased in print format.

Titles may be ordered using Web Order Form.  Passwords have been given to all departmental Library Representatives and Heads of Departments. Please note that order details can be saved to an individuals PC after the Order Form has been submitted. Can we ask you not to use diacritics as our book order form doesn't support this functionality.

Publication Details

To ensure the order process is as speedy as possible, please supply all the information requested on the book order form. Many sources can be checked for publication details, availability and price. BookData Online , an online database, lists most English language titles currently in print. Publishers' and booksellers' websites are other excellent sources.

The Library normally chooses to buy hardback format, ensuring longer shelf life for a book. UK imprints, as opposed to US, are usually ordered for speedier delivery.

Titles Ordered

Once an order has been sent to a Library bookseller, the title is listed in the library catalogue as 'on order'. If it cannot be supplied immediately, copies are purchased from online booksellers, when available. Reports of any reason for delay will be added to the library catalogue. To view these reports, locate the title in the catalogue and click on the underline words in the 'Holdings' column. Any report received will be listed and dated on the right-hand side of the screen under 'OPAC note'

If a title isn't available, the staff member who requested it will be informed. Should any other possible source of supply come to light, this will be followed up.

Titles Received

Once received, an email is sent to the staff member who requested the book. Some titles are available immediately on the Library shelves. Others go to the Cataloguing Department for processing. The status in the library catalogue for the latter will change to 'Uncatalogued'. 

For further information e-mail: library.acquisitions@nuim.ie or tel: +353 1 708 3885/6449

 

Information on obtaining ISBNs and ISSNs

International Standard Book Number Service

An International Standard Book Number (ISBN) is a 10 digit number. It is a product number used by publishers, booksellers and libraries for ordering, listing and stock control purposes. It enables them to identify a particular publisher and allows a publisher to identify a specific edition of a specific title in a specific format within their output. The length of the ISBN number is changing from 10 digits to 13 digits, effective 1st January 2007.

The NUI Maynooth Library has been authorised by the ISBN Agency to issue ISBNs for books published by the university or its departments. To apply for an ISBN, please contact The Library at ISBN Enquiries. An application form and ISBN will be sent by email. Completed application forms should be returned to the Library marked ISBN Requests.

If you are publishing a book through a commercial publisher an ISBN will be assigned by that publisher. If you are publishing privately and wish to obtain an ISBN, you should contact:

Nielsen BookData 
3rd Floor, Midas House
62 Goldsworth Road
Woking, GU21 6LQ 
United Kingdom 
Tel: +44-870-7778710
Fax:+44-870-7778711
e-mail: newtitles@nielsenbookdata.co.uk

International Standard Serial Numbers

An International Standard Serial Number (ISSN) is a number system for journals, magazines, periodicals and newspapers and newsletters. The ISSN is an 8-digit number, written in two groups of 4 digits, separated by a hyphen and preceded by the letters ISSN (in capitals) and a single space. Further information is available online from the Irish ISSN Centre or from the:

Irish ISSN Centre
National Library of Ireland
Kildare Street
Dublin 2
Tel: (01) 6030351
Fax: (01) 6030289
Email: issnirl@nli.ie

Last edited: 24 May, 2013 - 12:15